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BOARD MEETING MINUTES, PINEWOOD SANITARY DISTRICT December 8, 2011 TAPE AVAILABLE FOR LISTENING REVIEW Chairman of the Board, Dick Drinen, called the meeting to order at 5:00 P.M. Pledge of Allegiance: Roll call was taken: Present: Dick, Len, Frank by phone Absent: Breck, Irene, Regina, Tom A. Administrative Information: Approval of Minutes: No quorum: will talk about items on the agenda, but will not be able to approved minutes or vote at this meeting. November 10, 2011 Board meeting minutes will have to be approved at January 12th meeting. Correspondence: Letter from Waste Management informing us that the rates will be going up the first of January 2012. Expenses Review: Len had a question on the bill from Ashland in the amount of $15,000.00. Jim explained that this was for the chemicals pax that remove phosphorus. This is purchased once or twice a year and we need this for our permit. Legal Counsel: None at this time. Report from Joe Holgate: Joe was involved with one of the equipment suppliers on the headworks. Operations Report: No Questions
B. Unfinished Business:
1. Discuss headwork’s bids and staff recommendations. Pinewood Sanitary District went out for bid in October with the closing date in November. We received one bid and a letter from one other potential bidder that would not respond because we had a performance bond in the requirements. The bid that came in was within the dollar amount; however talking to other suppliers we determined that there are other products that might be more beneficial, there are some suppliers that have two units instead of one for less than the one unit that was bid. Jim and Leah are asking the Board to reject the bid, and go back out for another bid.
Leah and Jim will start to work on new paperwork for a new bid. Jim said that we could wait until January Board meeting to discuss this further.
C. New Business: 1. Motion to accept, table, reject, or re-bid headwork’s improvements. No quorum.
Open call to the public for non-agenda items. No action will be taken on any subject not on the agenda. (Limit to 5 minutes, will be enforced).
Meeting Adjourned at 5:15 P.M.
Clerk of the Board
Frank Carraro
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